Executive Assistant and Office Management (m­­/­­f­­/­­d) Shipping Line

- Assists Managing Director with tasks that need to be performed - Keeps relevant managers and employees informed about meetings and announcements in the company - Prepares presentations, contracts, and guidelines - Holds correspondences of the manager, keeps documents organized and files them - Arranges travel schedules and reservations for all employees and guests - Assists HR assignments (time keeping, etc.) and executive reporting - Welcomes and hosts the guests, visitors and service providers - Assists in the organization of meetings, trainings, seminars, and FB - Takes necessary actions for office management (in need of maintenance, technical support, or purchase of materials (stationary supplies, etc.) - Ensures delivery of purchases in a timely fashion and conducts research about suppliers and alternative samples - Reports purchase records to related Managers and Managing Director - Follows, manages, reports sustainability activities of the company