Verwaltungsangestellte und Büroleiter

General Office Management - Maintain office organization and manage supplies inventory. - Oversee office maintenance, coordinate repairs, and organize transfers as necessary. - Organize and file documents, both physically and digitally. - Assist in the search, setup, and transfer to new office spaces if required. Communication and Correspondence - Handle all incoming and outgoing emails, calls, and correspondence. - Maintain official company records with district court. - Manage company insurances and handle payment of invoices related to chambers of commerce, transparency registry, etc. - Schedule and coordinate meetings, conference calls, and appointments. - Serve as the point of contact for internal and external stakeholders. - Coordinate travel arrangements and itineraries for business trips and events: - for employees and subcontractors; - for executives. Customer and Client Support - Welcome and assist visitors and clients upon arrival. - Respond to inquiries and provide information about the organization. Financial and Accounting Support - Process invoices, purchase orders, and expense reports. - Track and manage office-related expenses and budgets. - Administer salary payments to employees and subcontractors. - Support all bookkeeping tasks and communicate with tax offices and advisors. - Create and ensure payments for the customer invoices Event Planning and Coordination - Organize and coordinate company events, meetings, and workshops. - Arrange venues, catering, and necessary equipment. - Handle invitations and manage registrations for events. - Assist in onboarding new employees, including purchasing and shipping hardware within and from the EU. - Coordinate special greetings and presents for employees within and from the EU zone. - Adapt to shifting priorities and perform additional tasks as needed. - Identify opportunities to enhance office efficiency proactively.