Informationen zur Anzeige:
Verwaltungsangestellte und Büroleiter
CoreWillSoft GmbH
Bonn (DE)
Aktualität: 18.10.2024
Anzeigeninhalt:
18.10.2024, CoreWillSoft GmbH
Bonn (DE)
Verwaltungsangestellte und Büroleiter
Aufgaben:
General Office Management
- Maintain office organization and manage supplies inventory.
- Oversee office maintenance, coordinate repairs, and organize transfers as necessary.
- Organize and file documents, both physically and digitally.
- Assist in the search, setup, and transfer to new office spaces if required.
Communication and Correspondence
- Handle all incoming and outgoing emails, calls, and correspondence.
- Maintain official company records with district court.
- Manage company insurances and handle payment of invoices related to chambers of commerce, transparency registry, etc.
- Schedule and coordinate meetings, conference calls, and appointments.
- Serve as the point of contact for internal and external stakeholders.
- Coordinate travel arrangements and itineraries for business trips and events: - for employees and subcontractors;
- for executives.
Customer and Client Support
- Welcome and assist visitors and clients upon arrival.
- Respond to inquiries and provide information about the organization.
Financial and Accounting Support
- Process invoices, purchase orders, and expense reports.
- Track and manage office-related expenses and budgets.
- Administer salary payments to employees and subcontractors.
- Support all bookkeeping tasks and communicate with tax offices and advisors.
- Create and ensure payments for the customer invoices
Event Planning and Coordination
- Organize and coordinate company events, meetings, and workshops.
- Arrange venues, catering, and necessary equipment.
- Handle invitations and manage registrations for events.
- Assist in onboarding new employees, including purchasing and shipping hardware within and from the EU.
- Coordinate special greetings and presents for employees within and from the EU zone.
- Adapt to shifting priorities and perform additional tasks as needed.
- Identify opportunities to enhance office efficiency proactively.
Qualifikationen:
- Strong organizational skills with a high level of attention to detail.
- Effective communication abilities with internal teams and clients.
- High responsibility and reliability, especially in handling financial duties.
- Language proficiency: German (B2+), English (B1+), Ukrainian/Russian (B2+).
Standorte
Verwaltungsangestellte und Büroleiter
Drucken
CoreWillSoft GmbH
Bonn (DE)